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Local Education providers accessed through the Severn School of Primary Care website submit themselves to a Postgraduate Medical Education-led Quality Assurance process that entitles the provider to use the Severn PGME kitemark


Quality management Process

Any CPD Courses within the Severn PGME can be submitted for formative external approval purposes.

Process for Approval of Postgraduate Education Courses in Severn

Education Provider Organisations within Severn that have been approved by Severn PGME SoPC will have subjected all their advertised courses to the following criteria

The essential criteria are:

  • That an educational session will have advertised appropriate Learning Objectives
  • That an educational session will encourages active engagement of the participants
  • That the session includes protected time for writing Reflective Notes during the session
  • That the Session is evaluated

Desirable features include:

  • A Session plan with aims and objectives clearly stated
  • A detailed Session plan
  • The session has a variety of learning activities

Courses should be learner centred and have objectives which define what learning will take place.

Learner Centredness

Some methods of encouraging active engagement of participants include small group discussions, doing a task as a pair or group, mini-presentation, role play, pre-session questionnaire, quiz, etc.  All courses must provide time for participants to make Reflective Notes during the session and towards the end.

Reflective Notes

These notes not only provide a record of attendance, but also demonstrate engagement in the session, and record ideas for how we can use our new learning to improve our work. Kitemarked Reflective Notes (bearing the Deanery Kitemark and a Course reference number) will also provide evidence for the “Maintaining Good Medical Practice” section of Appraisal. Completion of Evaluation Forms will help the organiser improve future sessions, and enable the GP Education Team to provide Quality Assurance to the Deanery that educational events are of high quality and provide effective learning opportunities for GPs.


By writing down detailed planning for a learning event, we can consider the best ways for the participants to learn. This usually includes active methods, and a mixture of activities rather than one long continuous method. By including variety, and time for reflection, we can appeal to people with differing learning styles, and encourage everyone to complete the Learning Cycle. Consider using a blank document for planning a learning event, with some hints and tips, or have a look at an example of a session plan for a learning event.

Example of Session Plan

Blank Template

What happens when a Course is Approved?

A member of the local GP Education Team will review the application. Where the educational activity requires more clarification, a GP Educationalist will contact the Course Organiser. Course Approval will be demonstrated by the provision of the Education Provider Organisations Kitemark Logo.  The Education Team will supply blank sheets of Reflective Notes forms and Evaluation Forms for the course organiser to distribute to the course participants.

Step by Step of Organising a Course

  • The organiser should apply to the selected and approved local Education Provider Organisation for “Kitemarking approval.
  • Courses should be fully educational without any conflict of interest between the Provider Organisation and the course material
  • The course should take place at a suitable venue with appropriate educational facilities for the event
  • The content of each course should be relevant to the needs of Primary Care. Organisers and must define educational objectives
  • Where practical, participative learning methods should be used. You should include the type of learning methods which you plan to use on the application form. You may wish to bear in mind the following:
    • Speaker meeting (Lecture): implies an authoritative speaker giving a presentation
    • Seminar: implies a group discussion facilitated by a speaker with known specialist knowledge
    • Conference/Workshop: implies a group discussion activity directed by a skilled and trained facilitator but without any external specialist resource
    • In-house practice meeting: implies a self resourced workshop providing group learning activities using only the skills of the group members. The workshops should be normally be accessible to Primary Care Workers from other practices. (Please indicate on the application form if you wish to close your education session to external applicants.)
  • All courses must allow time during the session for participants to write their Reflective Notes. This is usually best done towards the end of the session, say ten minutes from the end, and followed by final comments. If it is left until after the official finishing time, participants usually do not complete their reflections, and a valuable part of the learning process is lost.
  • Each participant should be given the opportunity of completing a written evaluation at the end of the course or series of meetings
  • The organiser should return completed evaluation forms to the Education Provider Organisation
  • The organiser should return completed register of attendance to the Education Provider Organsiation
  • All meetings must be open to visits from the local GP Education Team
  • example of an on-line application process